Certifying Your Enrollment

Log into your UCCS Portal

1. Click on the Records and Registration tab - upper right menu (three lines).

2. Select Veterans Benefit Enrollment-REV.

3. The REV will open in a new window.

   • Please read through each page carefully and ensure all fields are properly addressed.

   • Fields with a red star are required fields.

   • If you have already turned in your eligibility document (COE), please skip page 4.

4. You will receive a confirmation email to your UCCS email account once your REV is successfully submitted. 

5. Check your UCCS email periodically for updates.

You will receive an email to your UCCS student email address letting you know there is delay in processing your REV for any of the following reasons: 

1. You are not enrolled.

2. You are a new student and have not yet competed New Student Intake in our office.

3. You are attending more than one institution and have not submitted a Primary/Parent School Letter  (UCCS is the Guest School).

4. You are missing any paperwork such as proof of your benefit eligibility (Certificate of Eligibility, VR&E Authorization).

5. You are enrolled in one or more courses that do not apply to your degree plan.

   •  Per VA Policy the School Certifying Official (SCO) may not certify courses that do not apply.

   • Contact your UCCS Academic Advisor to review your enrollment.

6. Your residency is still under review by the Registrar's Office or you are classified as "non-resident".  The VA will only pay in-state tuition, so it is important to determine your residency status.

7. This is your third term as an Unclassified or non-degree seeking student.

8. Holds specifically related to Chapter 31 Veteran Readiness and Employment (VRE - formerly Voc Rehab) students:

   • Status is pending for the coming term.

     • If you have recently applied for and intend to use VR&E for the coming term, please do not submit your REV until you have met with your Veteran Readiness Counselor (VRC) and are sure of your status.

     • Your VRC will send your eligibility document (authorization) to our office, once you are approved for VR&E.

   • Change in Program does not match your authorization/ You added a minor that is not on the authorization

     • Consult your VRE counselor before changing your degree plan.
     • Do not add a minor without consulting your VRE counselor.

If you plan to drop a course please ensure you understand the financial impacts for both tuition and fees and your Monthly Housing Allowance.

• Basic rule of thumb for dropping courses after the start of term: you will owe money to the school, the VA, or both.

• Contact Student Financial Services to understand the impact of dropping a course, whether you drop before the start of the term, before census date, or after census date.

• If you plan to drop a course after the first day of the term or on or before the census date, the school will not charge you for that course.  The VA will send the school a payment for that course, which the school will return directly to the VA.  If the reduction impacts your full-time status you will likely owe a debt to the VA for your Monthly Housing Allowance (MHA).

• If you drop a course after the census date, you will be charged the full amount for the dropped course.  The VA will send the school a debt letter for the cost of tuition and fees associated with the course.  UCCS will remove that portion of the VA payment from your student account in order to pay the debt, which will result in you owing the tuition and fees cost to the school, and that balance will be due within 30 daysof the VA's notification of the debt.  If you have a past due balance on your account, you will not be allowed to register for the next semester.  If this reduction impacts your full-time status you will likely owe a debt to the VA for your MHA.  If you have a mitigating circumstance that led to the drop (i.e. illness or injury, change in work schedule), please notify Veteran and Military Affairs and the Office of 3rd Party Sponsor Billing immediately as the VA may reduce your debt based upon the mitigating circumstance.

• If you believe you may qualify for mitigating circumstances, you must complete and submit this form to the VMA (please also ensure you have supporting evidence on hand in case the VA requests additional documentation): Statement of Mitigating Circumstances.

• Please review the Chapter 33 Monthly Housing Allowance (MHA) Explanation. 

For any questions or concerns, please call our office at 719-255-3253 or email military@uccs.edu.  

Parking

• Purchase your parking pass for the coming term by adding it to your student account.

  • Do this as soon as parking passes open for purchase.

  • It will be invoiced with your tuition and fees to your VRC.

  •  

Books and Supplies

• An email will be sent to all Ch 31 students when special accounts will be open in order to purchase textbooks for the coming term.

  • If you are taking a pre-term class or wish to purchase your books earlier, please contact your Veteran Readiness Counselor (VRC).

Monthly Housing Allowance (MHA) from the VA is first determined by your rate of pursuit.

• For Chapter 33 Post 9/11 the monthly allowance is also determined by the percentage of your benefit.

• Rate of pursuit is calculated for each certified enrollment period.

  • Enrollment periods are determined by the start and end dates of your classes.

  • Full time for fall and spring (16 week terms): 12 credits for undergraduate and 5 credits for graduates.

  • Full time for summer (8 week terms): 6 credits for undergraduates and 2.5 credits for graduates.

  • You must be greater than half-time in order to receive any MHA.  For example: 7 credits for undergraduates and 3 credits for graduates.

  • If your courses have different enrollment dates, please contact Veteran and Military Affairs for questions about how this may affect your monthly allowance.  For example, GPS 1010, Gateway Program Seminar, often starts and ends earlier than regular classes.

• Chapter 33: fully online receives 1/2 the national average. Please contact Veteran and Military Affairs with any questions.

• Chapter 31: Veteran Readiness & Employment: Consult your Veteran Readiness Counselor (VRC) about MHA for online enrollment.

Please review the Chapter 33 Monthly Housing Allowance (MHA) Explanation. 

If you plan on attending another school while simultaneously attending UCCS, and UCCS is your degree granting school:

• Complete a Parent School Letter and submit it to your Guest School.

• If UCCS is the Guest School, then we will require a Parent School letter from the school granting your degree.

• Students taking intercampus courses at CU Boulder or CU Denver (with the exception of AF ROTC at Boulder) must follow the above Parent School Letter process.  The CU System Intercampus Enrollment process does not apply to students using VA Education Benefits.

CH 31 Veteran Readiness and Employment (formerly Voc Rehab) Students

• Do not Use a Parent/Primary School Letter.
• Consult your VRC for a Guest authorization that lists the specific class(es), to be sent to your guest school.

Although UCCS policy allows students to repeat courses with a C- or better and apply grade forgiveness, the VA will only pay for that repeated course if a C- or better is required for the program.  If a D or better is required, for example, the VA would not pay because the student already met the program requirement, and the student would be responsible for the tuition and fees.  Please reach out to the Office of Veteran and Military Affairs to discuss your specific situation.

For additional information on Grade Forgiveness, please contact the Office of the Registrar.